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Boy Scout Troop 289
(Clarksville, Tennessee)
 
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Troop Committee and Adult Leader Duties



Adult Leader Duties   

The Scoutmaster 

The Scoutmaster is appointed by the Troop Committee to be responsible for the program and image of Troop 289.  The Scoutmaster and Assistant Scoutmasters work directly with Scouts. The Scoutmaster can be male or female and is at least 21 years old. 

- Scoutmaster Responsibilities - 

· Train and guide youth leaders 

· Work with other responsible adults to bring Scouting to boys. 

· Recruit a Committee Chairperson, and together recruit all other Committee positions, 

· Scouts run the troop; the Scoutmaster is the only adult who can change Troop plans or rules. 

· Help boys learn for themselves. 

· Help the Committee Chairperson plan Committee meetings. 

· Encourage all Scouts to achieve First Class rank their first year and one rank every year after. 

· Delegate responsibilities to other adults. 

· Supervise troop elections of Order of the Arrow, 

· Approve all service projects, 

· Conduct Scoutmaster Conferences with all Scouts who are advancing and not advancing, 

· Meet regularly with the Patrol Leaders Council to plan, train and coordinate troop activities. 

· Attend all troop meetings or, when necessary, arrange for a qualified adult substitute. 

· Attend all Troop Committee Meetings. 

· Conduct periodic parent meetings to share the program and encourage parent participation. 

· Enable each Scout to experience at least ten (10) days and nights of camping each year. 

· Participate in District and Council activities and events. 

· Take part in annual charter review meeting, and charter presentation. 

· Conduct all activities under qualified adult leadership, safe conditions and the policies and procedures of Troop 289, the chartered organization American legion Post 289 and the Boy Scouts of America. 

Assistant Scoutmasters 

Assistant Scoutmasters help guide the program of the troop.  Each Assistant Scoutmaster is assigned specific duties and reports to the Scoutmaster.  Assistant Scoutmasters provide required 'two-deep leadership'. 

Assistant Scoutmasters may male or female but must be 18 years old.  One Assistant Scoutmaster must be 21 or older to serve as Scoutmaster in the Scoutmaster's absence.  Troop 289 tries to recruit as many Assistant Scoutmasters as possible.  Successful troops have four or more Assistant Scoutmasters. 

 Assistant Scoutmasters 

Types of Assistant Scoutmasters include: 

* ASM - Senior Assistant * ASM - Program     * ASM - New Scouts

* ASM - Venture Patrol * ASM - Patrol Advisor     * ASM - Events 

* ASM - Physical Arrangements * ASM - Camping 

Assistant Scoutmaster - Senior Assistant 

1) Serve as Acting Scoutmaster when the Scoutmaster is absent. 

2) Attend Troop meetings; attend Committee meetings; attend Patrol Leader Council (PLC) meetings. 

3) Help conduct Scoutmaster Conferences. 

5) Help Scoutmaster organize, delegate and coordinate other adult leaders. 

6) Report to the Scoutmaster.   

Assistant Scoutmaster - Program 

1) Attend troop meetings; attend all Patrol Leader Council (PLC) meetings. 

2) Attend roundtables monthly to get new program ideas. 

3) Follow up with the SPL to make sure all PLC decisions are delegated and completed, 

4) After each troop event, evaluate with the PLC how everything went, and how it could be improved, 

5) Report to the Scoutmaster. 

Assistant Scoutmaster - New Scouts 

1)             Recruit new members. 

2)             Maintain a good working relationship with Cub Scout and Weblos feeder Packs/Dens. 

3)             Participate in District/Council youth recruiting efforts. 

4)             Attend Cub Scout Blue and Gold dinners. 

5)             Attend Webelos bridging ceremonies. 

6)             Help Troop Guide plan the Webelos campout. 

7)             Advise Troop Guide and Den Chiefs. 

8)             Report to the Scoutmaster. 



Assistant Scoutmaster - Patrol Advisor 

1) Serve as advisor for all patrols; support Patrol Leaders with suggestions and counseling. 

2) Follow up to assure, the Patrol Leader is making phone calls, etc. 

3) Attend training courses and roundtables. 

4) Report to the Scoutmaster. 

5) Attend training courses. 

Assistant Scoutmaster - Venture Patrol 

1) Serve as advisor for the Venture Patrol. 

2) Help plan three (3) adventures a year. 

3) Oversee fundraising opportunities to finance adventures. 

4) Support the Patrol with advice and counseling as needed. 

5) Attend Venture Patrol events. 

6) Report to the Scoutmaster. 

The Troop Committee 

The responsibilities of the Committee Chairman: 

1) Organize the committee; assure all functions are delegated, coordinated and completed. 

2) Call, preside at, promote attendance at monthly and special troop committee meetings. 

3) Arrange for charter review/re-chartering annually; Maintain a close relationship with the Chartered Organization. 

4) Be familiar with local and national BSA policies. 

5) Work closely with the Scoutmaster to prepare the committee meeting agenda. 

   6)    Ensure troop representation at roundtables; Attend training courses 

   7)  Secure local and national tour permits for the troop, as needed. 

   8)  Be responsible for the troop insurance program. 


Job responsibilities of the Assistant Committee Chairman: 

1) Assume the responsibilities of the Committee Chairman in the Chairman's absence. 

2) Be responsible for the Friends of Scouting campaign within our troop. 

3) Be responsible for the record keeping of the troop. 

4) Attend committee meetings regularly; Report to the Committee Chairman, as needed. 

Job responsibilities of the Committee Treasurer: 

1) Handle all troop funds; pay bills as asked by the Scoutmaster as approved by the Committee. 

2) Maintain troop checking account and Campership Fund. 

3) Keep adequate records of troop incoming/outgoing finances. 

4) Report the troop financial standings at each committee meeting. 

5) Attend committee meetings regularly; Report to the Committee Chairman, as needed. 

Job responsibilities of the Committee Secretary:  

1) Keep minutes at committee meetings. 

2) Assist with troop orientation for new Committee Members. 

3) Attend committee meetings regularly; Report to the Committee Chairman, as needed 

Job responsibilities of the Activities Chairman:   

1) Secure local/national tour permits. 

2) Work with the Scoutmaster and Quartermaster to inventory, store and maintain equipment. 

3) Assist in securing permission to use camp sites, 

4) Assist in procuring new/used equipment, 

5) Serve as transportation coordinator. 

6) Keep records of adult leader vehicle information, 

7) Attend committee meetings regularly; Report to the Committee Chairman, as needed. 

Job responsibilities of the Fundraising Chairman: 

1) Be responsible for securing fundraising opportunities. 

2) Assist with planning and organizing fund-raisers. 

3) Attend committee meetings regularly; Report to the Committee Chairman, as needed. 

4)   Organizes the Pop Corn and Camp Card campaigns for the Troop. 

Job responsibilities of a Committee Member: 

1) Vote on issues before the committee. 

2) Assist other committee members, as needed. 

3) Assist on special projects/activities, as needed. 

4) Attend committee meetings, as available; Report to the Committee Chairman, as needed. 

Job Responsibilities of the - Advancements Chair 

1) Stimulate advancement and recognition in accord with National requirements. 

2) Plan and organize four Courts of Honor a year. 

3) Encourage Life Scouts to attain Eagle. 

4) Advises and counsel Life Scout's with the planning of Eagle Scout Service Projects, 

5)  Report to the Scoutmaster any youth that are not progressing.

6) Submits all advancement forms as soon as the Board of Review is completed.

7) Coordinates with the Cogioba District Eagle Advisor in all matters concerning a Scout from Troop 289 obtaining his eagle.  Follows up on all Eagle paperwork. 

8)  Notifies the COR of any scout making Eagle so that American legion CSM Gary W. Crisp Post 289 can be informed.